Sr. Executive Assistant/Energy/West Houston in Houston, Texas

Location

Houston, Texas

Job Type

Full-time

Company

Cheryl Garcia & Company

This position works side by side with the CEO acting more of a "Chief of Staff" essentially a high level operator, strategist, and gatekeeper rolled into one. Must have energy/chemical industry experience.

Job Responsibilities include: • Organizing and preparing business trips (domestic/international) • Order food deliveries for meetings and company events, assist with setup and cleanup • Perform general office functions such as scanning, copying, mailing and filing • Perform I-9 verifications for new hires while coordinating with HR • Review and perform first approval for expense reports utilizing Cleemy • Follow PR's and PO's for general purchasing, in collaboration with Procurement Team • Review vendor/subcontractors invoices, order and manage office supplies • Answer calls and greet visitors and vendors • Arrange for mail and FedEx deliveries, including scheduling, claims, disputes, and issues as well as domestic/international shipments • Manage ISO room storage offsite storage and archives • Point of contact for building management communication and issues, including entering work tickets in the building management portal and coordinating items as the arise • Process time sheets and other internal documents • Create and update SAP quotes, projects and purchase orders • Coordinate with Project Managers and Finance Team to prepare invoices • Assist with onboarding setup and offboarding for employees, contractors & visitors • Assist with PowerPoint presentations and other projects as needed

Skills Required:

• Strong strategic thinking along with business acumen • Ability to simplify complex technical/financial information • High emotional intelligence to work closely with senior executives • Project management at massive scale • Discretion and trustworthiness as you will be involved in every sensitive conversation • Demonstrated ability in areas of time management/organizational skills • Capability to prioritize tasks as well as seek guidance when conflicts arise • Proficiency in the use of all MSO tools • SAP (or other ERP system) experience a plus • Ability of maintain good working relationships in a multi-cultural office environment • Experience dealing directly with customers