Administrative Assistant in Hemet, California

Location

Hemet, California

Job Type

Full-time

Company

EXCEED

Description

Provides administrative support in the daily operations, procedures, and systems of the organization. This

position plays a key role in ensuring efficient administrative functions, supporting programs and services, and

helping the organization deliver inclusive, high-quality services.

- Provides administrative support to Executive and Management Teams

- Responsible for maintaining the organization files and agency manuals

- Maintains organization documents and other legal material

- Assists in the development of reports, presentations, and materials for leadership and the Board

- Ensures compliance with State, Federal, Funder, and CARF filings and reports

- Assists in the development, implementation, and improvement of administrative systems and processes

- Corporate and CEO correspondence

- Acts as liaison with community, parent, and vendor groups as assigned

- Assists with special projects and events

- Researches and makes recommendations to the CEO on special purchases and projects

- Assists with research, data tracking, and reporting for grants

- Prepares and ensures timely submission of reports as required

- Issues and tracks the assignment of facility keys and alarm codes

- Conducts and summarizes annual surveys

- Other related duties as assigned

Requirements

Bachelor's or Associate's degree in a business-related discipline, or equivalent experience in place of a

degree

- Previous experience in an administrative role, preferably in a nonprofit or human services setting

- Experience in supporting senior leadership and managing complex administrative functions

- Excellent interpersonal, written, and verbal communication skills

- Strong organizational, project management, and problem-solving skills

- High level of discretion in handling confidential and sensitive information

- Proficient in Microsoft Office applications, Google Workspace, Canva, Microsoft OneDrive, and Adobe

Acrobat

- Ability to work compatibly with a variety of people

- Experience working with disability services or vulnerable populations preferred

- High level of empathy, professionalism, and cultural competency

- Flexibility and ability to manage multiple priorities

- Valid California Driver's License with acceptable driving record