Administrative Coordinator - $30 per HOUR in Parma, Ohio

Location

Parma, Ohio

Job Type

Part-time

Company

Express Employment

A respected and well-established Cleveland-based Association is seeking an experienced and highly organized Association Administrative Coordinator to join their team on a part-time basis. This association is dedicated to serving its Contractor Members and Associate Members by providing exceptional executive support, efficient administrative operations, and well-coordinated events that foster collaboration and member engagement. Known for its professional work environment and strong focus on member services, the association offers a flexible work schedule, competitive pay, and opportunities for growth through annual merit-based raises and year-end bonuses.

This part-time role, offering $30 per hour with a typical annual 3 percent raise approved by the Board of Directors, involves working Monday through Thursday for six-hour days. Employees can choose between two flexible shifts, either 9:00 AM to 3:00 PM or 10:00 AM to 4:00 PM, with no work required on Fridays throughout the year. This schedule supports a healthy work-life balance while enabling the Administrative Coordinator to deliver exceptional support across multiple facets of the association's operations.

The Association Administrative Coordinator will provide executive-level assistance primarily to the CEO and the Board of Directors while also extending support to Contractor Members and Associate Members through onboarding, communications, and service-related functions. This role requires an individual with a strong administrative background who thrives in a collaborative, member-focused environment and enjoys a varied workload that includes event planning, financial administration, communications management, and operational support.

Key responsibilities include managing complex calendars and meeting schedules for leadership and Board activities, preparing and distributing meeting agendas and minutes, and maintaining accurate records. The Coordinator serves as a professional point of contact for members, vendors, and business partners, ensuring timely and effective communication to support the association's goals. Additionally, the Coordinator coordinates a series of important annual events such as the association's golf outing and holiday party, handling logistics, vendor coordination, attendee management, and all related administrative duties.

Operationally, this role involves collaborating with the association's Bookkeeper on biweekly check runs, managing disbursements via multiple payment methods, supporting audit processes with external auditors, and helping to streamline administrative workflows for improved efficiency. Maintaining confidentiality and professionalism in handling sensitive information is critical, as is building strong relationships with all stakeholders.

Overall, this role is pivotal to ensuring smooth daily operations, effective communication, and successful event execution, thereby supporting the association's mission and enhancing member satisfaction. Candidates with exceptional organizational skills, strong communication abilities, and prior experience in executive support and event coordination will find this position rewarding and integral to association success.

• 3+ years of experience in administrative support or executive assistance

• experience in event planning and meeting coordination

• proficiency in Microsoft 365 and Excel

• experience with QuickBooks and basic project management tools

• strong organizational and time management skills

• excellent written and verbal communication skills

• ability to work independently and handle confidential information

• high professionalism and discretion

• availability to work Monday through Thursday, flexible schedule between 9:00 AM - 4:00 PM

• part-time availability for six-hour workdays

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