Bilingual Executive Assistant in Phoenix, Arizona

Location

Phoenix, Arizona

Job Type

Full-time

Company

HotFoot Recruiters

HotFoot Recruiters is hiring a Bilingual Executive Assistant to directly support the Chief Operating Officer of a growing semiconductor construction services company in Phoenix, AZ. This role is ideal for a highly organized, polished, and proactive administrative professional who can support executive priorities while communicating effectively in both Mandarin and English.

Position: Bilingual Executive Assistant

Location: Phoenix, AZ | On-Site

Type: Full-Time | Direct Hire

Pay Range: $60,000–$70,000 DOE

Start Date: ASAP

Responsibilities

• Provide direct administrative and operational support to the COO. • Manage calendars, meetings, appointments, travel arrangements, and executive scheduling. • Prepare meeting agendas, take minutes, track action items, and follow up with internal teams. • Draft, organize, and translate business communications in Mandarin and English as needed. • Coordinate communication between executives, project teams, vendors, and business partners. • Assist with reports, presentations, correspondence, spreadsheets, and company documentation. • Maintain confidential files, executive records, and organized digital documentation. • Support special projects, internal coordination, and changing executive priorities. • Help improve communication flow between U.S.-based and Mandarin-speaking stakeholders. • Perform additional executive support duties as assigned.

Qualifications

• Mandarin-English bilingual ability required. • 2+ years of executive assistant, administrative coordinator, project coordinator, or related experience preferred. • Experience supporting senior leadership, executives, or business owners strongly preferred. • Construction, engineering, MEP, semiconductor, or technical project environment experience is a plus. • Strong proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and related office tools. • Excellent written and verbal communication skills in both Mandarin and English. • Strong organization, confidentiality, follow-through, and attention to detail. • Comfortable working in a fast-moving environment with changing priorities. • Professional, dependable, and capable of working independently.