Legal Administrative Assistant in West Sacramento, California

Location

West Sacramento, California

Job Type

Full-time

Company

Pacific Staffing

We are partnering with a respected statewide consulting organization to recruit a Legal Administrative Assistant to support their Legal Services team. The Legal Administrative Assistant provides essential administrative, operational, and customer-service support to a high-impact legal services department. This position provides administrative support to the Legal Services department by tracking expenses and invoices, distributing contracts and quotes, coordinating in-person and virtual meetings and events, and acting as first contact for inquiries from members.

Our client offers a stable, mission-driven work environment grounded in strong organizational values. Employees enjoy a comprehensive benefits package, including CalPERS retirement, robust health coverage, generous paid time off, and wellness-focused programs.

• Salary: $20-$23/hr (DOE) • Hybrid position with 3 days onsite and 2 days per week working remotely • Direct Hire

Key Responsibilities • Provide administrative support including scheduling, correspondence, document preparation, and workflow coordination. • Assist with budget tracking, expense documentation, and reimbursement processes. • Process, track, and maintain paperwork, forms, and departmental documentation with accuracy. • Conduct online research to support projects, inquiries, and program needs. • Update and maintain backend website content and internal systems. • Support meeting and event logistics for in-person and virtual gatherings. • Coordinate travel arrangements and assist with travel-related documentation. • Serve as a responsive, service-oriented point of contact for internal staff and external partners. • Contribute to process improvements and maintain high standards for accuracy and compliance.

Qualifications • 3+ years administrative support experience supporting administration or legal services. • Strong skills in processing, organizing, and tracking paperwork and documentation. • Ability to conduct online research efficiently and accurately. • Experience updating backend website content or working within CMS platforms. • Excellent written and oral communication skills. • Knowledge of customer-service techniques and the ability to support stakeholders professionally. • Experience coordinating travel and reimbursement processes (preferred). • Experience planning meetings and events, both in-person and virtual (preferred). • Comfortable working with a hybrid team and supporting remote workflows. • High attention to detail, especially when following processes and procedures.