Payroll Administrator / Staffing Coordinator / Recruiter in Santa Ana, California

Location

Santa Ana, California

Job Type

Full-time and Contractor

Salary

$20 – $24/hr

Company

Trademark Staffing

About Us TRADEMARK STAFFING specializes in temporary, temp-to-hire, and long-term placements within the Restoration and Construction industry.

We are currently seeking a motivated and detail-oriented Payroll Administrator to join our team in Santa Ana, CA. The ideal candidate is professional, highly organized, comfortable working in a fast-paced environment, and possesses excellent communication and multitasking skills. If you are proactive, dependable, and enjoy taking ownership while delivering outstanding service, we encourage you to apply.

Bilingual in Spanish is required.

Job Responsibilities

• Process employee timesheets, including reviewing, calculating, updating, and maintaining payroll records, wages, and deductions.

• Process Certified Payroll Reports accurately and timely.

• Handle EDD claims, garnishments, and related payroll documentation.

• Maintain and organize employee personnel files and confidential records.

• Maintain employment documentation, including applications, I-9s, W-4s, and related records in both paper and electronic databases according to company policies.

• Coordinate and conduct new employee orientations, providing detailed job and client information to ensure employees are prepared for interviews and job assignments.

• Collect and transmit employee timecards to the payroll department while serving as a liaison between employees, branch staff, and payroll.

• Prepare and submit weekly and monthly reports to the Branch Manager as requested.

• Perform additional administrative duties as assigned.

• Occasionally travel to client locations or perform company-related tasks such as delivering employee paychecks, office errands, or client visits.

• Assist with recruiting efforts (recruiting experience is a plus).

Qualifications & Requirements

• Minimum 2 years of experience in employee timekeeping and payroll processing.

• Bilingual in Spanish (required).

• Previous experience in staffing, recruiting, payroll, or HR is preferred.

• Experience with Certified Payroll is highly preferred.

• HR and accounting experience are a plus.

• Strong organizational skills with the ability to multitask in a fast-paced and changing environment.

• Positive attitude with a strong desire to grow within the staffing and recruiting industry.

• Ability to work collaboratively in a team-oriented environment.

• Strong sense of urgency and excellent problem-solving skills.

• Solid decision-making skills with the ability to prioritize tasks and work efficiently.

• Proficiency in Microsoft Office, computer systems, and social networking platforms.

• Strong computer, typing, and keyboarding skills with the ability to learn new software quickly.

• Must be available to work overtime, weekends, and additional hours as needed to meet business demands.

• Must possess a valid driver’s license and reliable transportation for occasional company-related errands or client visits.

• Must successfully pass a pre-employment screening, including a background check, drug screening, credit check, and employment reference verification.

Why Join TRADEMARK STAFFING?

We are looking for someone who wants more than just a job—we want someone who is eager to grow with our company, contribute to our success, and become an important part of our team.

Pay: $20.00 - $24.00 per hour

Benefits:

• Dental insurance

• Flexible schedule

Work Location: In person