Administrative Coordinator in Irvine, California

Location

Irvine, California

Job Type

Full-time

Company

Vaco LLC

Our client, a long-term organization, is seeking a Marketing Administrative Coordinator to support the day-to-day operations of their marketing team.

This role is heavily administrative and coordination focused, supporting internal processes, assisting with program logistics, and helping maintain strong communication with both internal teams and customers. This is not a creative marketing role — it is best suited for someone who enjoys organization, multitasking, and keeping things running smoothly behind the scenes.

Key Responsibilities

• Provide administrative support to the marketing and operations teams • Assist with coordination and execution of marketing programs and internal initiatives • Serve as a point of contact for internal teams and external customers for general inquiries • Maintain records, track program activity, and update spreadsheets and internal systems • Assist with processing requests, documentation, and approvals related to marketing programs • Support customer relations by ensuring timely follow-up and clear communication • Help organize and maintain marketing files, materials, and shared resources • Coordinate meetings, calendars, and internal communications as needed • Assist with reporting and data entry tasks to support program tracking

Qualifications

• 1–3 years of experience in administrative support, operations, customer service, or similar role • Strong organizational skills with the ability to manage multiple tasks • Customer service-oriented with strong communication skills • Detail-oriented and dependable • Proficient in Microsoft Office (Excel, Outlook, Word) • Comfortable working in a fast-paced, team-oriented environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.