Documentation Specialist-Entry Level in North Chicago, Illinois

Location

North Chicago, Illinois

Job Type

Contractor

Salary

$18 – $22/hr

Company

Collabera

Job Summary:

The Documentation Specialist will support administrative and documentation management activities for a leading healthcare organization. This role is responsible for preparing, editing, organizing, and maintaining technical and operational records while ensuring accurate file management and documentation control. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple documentation processes in a fast-paced environment.

Key Responsibilities:

• Prepare, edit, assemble, and maintain reports, technical documents, records, and correspondence

• Organize and manage numerical, alphabetical, chronological, and subject-based filing systems

• Maintain accurate file records and ensure proper documentation storage and retrieval

• Locate, track, and remove file materials upon request while maintaining record integrity

• Support administrative documentation activities and ensure timely processing of records

• Review documents for accuracy, completeness, and formatting consistency

• Coordinate document organization and retention activities across teams

• Maintain confidentiality and compliance with internal documentation standards

Required Qualifications:

• High school diploma or equivalent required

• Associate degree preferred

• Experience supporting documentation, records management, or administrative functions

• Strong organizational and file management skills

• Proficiency with Microsoft Office applications including Word, Excel, and Outlook

• Strong written and verbal communication skills

• Ability to manage multiple tasks with strong attention to detail

• Ability to work independently and within a team environment

Preferred Qualifications:

• Experience working with technical documentation or records management systems

• Experience in healthcare, manufacturing, laboratory, or regulated environments

• Familiarity with document control and compliance procedures

• Strong data entry and administrative coordination skills

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.

Pay Range: $20/hr to $22/hr