Administrative Support Specialist in Baton Rouge, Louisiana

Location

Baton Rouge, Louisiana

Job Type

Full-time

Company

Express Employment Professionals Defunct

Job Full DescriptionTemporary Administrative Support Specialist - Baton RougeTemporary$18-20 / Hr.Monday - Friday 8 am - 4:30 pmPosition Overview

The Administrative Support Specialist is responsible for owning key administrative, reporting, and coordination processes that support operational execution. This role serves as a central point of contact across multiple workstreams, ensuring accuracy, timeliness, and consistent follow-through. Success in this role requires strong organizational skills, attention to detail, and effective communication. Core Responsibilities • Own and maintain operational administrative processes, including reporting, tracking, documentation, and coordination of active work orders. • Manage vendor and customer communications by responding to routine inquiries, providing status updates, and escalating issues when appropriate. • Independently identify and resolve routine operational issues using established procedures to minimize delays. • Support team operations through project coordination, logistics tracking, follow-ups, and status reporting. • Collaborate with internal stakeholders to ensure workflows remain aligned and deliverables are completed on time. Key Areas of Support • Price onsite jobs by reviewing customer quotes and validating accuracy against completed work orders. • Process change order requests by reviewing scope changes, compiling documentation, and routing requests to remote Onsite Project Coordinators for customer approval. • Prepare and manage billing documentation, ensuring accuracy before submitting to Accounts Receivable for invoicing. • Track returned equipment and materials in CalMapp (work order tracking system), maintaining accurate records and resolving discrepancies. • Submit repair estimates to remote onsite project coordinators and follow through with approval or rejection to ensure timely closure. Success Factors / Qualifications • Strong organizational skills with the ability to manage competing priorities effectively. • close attention to detail when handling pricing, documentation, and system tracking. • Clear and professional written and verbal communication skills. • Self-motivated with strong follow-up habits and the ability to work independently. • Experience in administrative support, operations coordination, customer service, or project support preferred. • Comfort working with internal systems, work orders, and documentation in a fast-paced environment.

Express Employment Professionals has a variety of job opportunities available. We place individuals in fields such as light industrial, skilled trades, office services, and professional fields. Whether you are looking for part-time, full-time, contract, evaluation hire, or direct hire positions, our team is available to assist you. We operate in the following areas: East Baton Rouge Parish, West Baton Rouge Parish, and Livingston Parish. Please give us a call at *** to learn how our team may be able to assist you with your employment needs.

A full description of all open employment opportunities can be found on our website: employmentopportunities #ExpressPros #staffingagency #employmentagency #hiringnow

Baton Rouge (Downtown), LA 2257 855 North Boulevard Baton Rouge, LA 70802