Workplace Coordinator in Needham, Massachusetts

Location

Needham, Massachusetts

Job Type

Full-time

Salary

$32 – $35/hr

Company

HireMinds

We’re hiring a Workplace Operations Coordinator to take ownership of a highly visible office environment in Wellesley, MA for a well-know global, consumer brand.

This role is centered on delivering a best-in-class workplace experience ensuring the office is consistently organized, well-maintained, and running smoothly throughout the day.

You’ll be the go-to person for the physical space, creating an environment that feels polished, welcoming, and fully functional for employees and visitors alike.

What You’ll Do • Maintain a high standard across all shared spaces, including kitchen and common areas • Ensure the office is consistently organized, stocked, and presentation-ready • Oversee day-to-day workplace operations and flow • Serve as the front desk point of contact for visitors and employees • Coordinate vendors, maintenance, and building management • Prepare meeting rooms and support office events • Assist with onboarding and employee experience initiatives • Manage supplies, deliveries, and general administrative support