Administrative Coordinator in Lincoln, Rhode Island

Location

Lincoln, Rhode Island

Job Type

Contractor

Company

HW Staffing Solutions

Job Title: Administrative Coordinator (Plant Support)

Job Summary We are seeking a detail-oriented and proactive Administrative Coordinator to support daily operations within a manufacturing plant environment. This role works closely with the Plant Manager and cross-functional teams to ensure smooth office operations, accurate order processing, and excellent customer service. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced setting.

Responsibilities • Provide day-to-day administrative support to the Plant Manager and office team • Guide, train, and support office staff as needed • Review daily orders to ensure all are scheduled accurately and communicate any changes to appropriate departments • Enter and manage order data in ERP system (JustFoods), ensuring accuracy and proper setup • Coordinate production schedules and sample requests to meet customer demand • Assist with staffing coordination to support operational needs • Communicate with customers to ensure high service levels, minimize out-of-stock issues, and reduce shrinkage • Handle incoming phone calls and emails, directing inquiries to the appropriate departments • Perform general administrative duties including filing, scanning, photocopying, and faxing • Sort, review, and input vendor invoices • Support customer accounts by providing product information, availability, and processing purchase orders • Serve as backup for Customer Service / Order Desk as needed • Provide administrative support to QA Manager and Supervisors • Assist with additional tasks as assigned by the Plant Manager Qualifications • High school diploma required • Proficiency in Microsoft Office, especially Excel • Strong data entry skills with a high level of accuracy and attention to detail • Excellent organizational and multitasking abilities • Strong verbal and written communication skills • Ability to work both independently and as part of a team • Positive, team-oriented attitude with a willingness to help where needed Why Apply • Stable, full-time opportunity in a growing environment • Collaborative team culture • Opportunity to gain experience across operations, customer service, and administration Apply today to be considered!

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