Administrative Assistant III in Port Arthur, Texas

Location

Port Arthur, Texas

Job Type

Full-time

Company

Kelly Services

Join Kelly® as an Administrative Coordinator III supporting the Project Turnover team in Beaumont, TX! In this role, you’ll be the backbone for documentation, coordination, and communication helping to ensure a smooth and efficient system turnover to Operations. You’ll be based onsite in a TWIC-required area, working alongside Operations and project personnel.

Job Title: Administrative Coordinator III – Project Turnover

Location: Beaumont, TX (Onsite – TWIC Required Area)

Pay Rate: $35–$40 per hour

Work Schedule: Monday – Friday, 8-hour days

Duration: Through August 2027

Department: Operations / Project Turnover

Responsibilities

Administrative Support:

• Organize and maintain turnover documentation and records.

• Assist in preparing mechanical completion walkdown packages, drawings, and completion records.

• Manage SharePoint sites, turnover dashboards, and distribution lists.

• Prepare correspondence, reports, meeting notes, and spreadsheets.

• Support onboarding/offboarding for turnover personnel.

• Coordinate office logistics and interface with site facilities.

Documentation & Tracking:

• Maintain turnover logs, databases, and shared documentation systems.

• Record meeting notes during team meetings.

• Track action items and status updates.

• Aid in maintaining punch lists and status reports.

Scheduling & Coordination:

• Schedule meetings, reviews, and coordination sessions.

• Manage attendance, agendas, and action items for meetings.

• Assist calendar management for turnover leads.

• Coordinate training and badging requirements with site security.

• Distribute meeting materials and communications.

Communication & Interface:

• Support communication between turnover and other departments (Operations, Maintenance, Engineering).

• Distribute reports, updates, and documentation.

• Ensure consistent and timely information sharing.

General Administrative Support:

• Provide everyday support to turnover leadership and team.

• Maintain confidentiality and professionalism.

• Support logistics for meetings, document prep, and turnover activities.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.

• 3–5 years of administrative experience (industrial, construction, or operations preferred).

• Experience with project teams, turnover processes, or document control a plus.

• Strong Microsoft Office skills (Outlook, Excel, Teams, OneNote).

• SharePoint/document management experience preferred.

• Excellent organizational and time management skills.

• Reliable multi-tasking and administrative support abilities.

• Strong written and verbal communication skills.

• Ability to obtain and maintain TWIC credentials.

Core Competencies

• Organizational and documentation skills

• Attention to detail and accuracy

• Dependable administrative support

• Clear communication and team coordination

• Ability to support structured processes

Physical & Work Environment

• Onsite presence required in a TWIC-controlled operational/project environment.

• Work in both office and field-adjacent settings in support of turnover activities.

Ready to support a major project in Beaumont, TX? Apply today with Kelly® and help drive project success!

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