Executive Administrative Assistant in Norfolk, Virginia

Location

Norfolk, Virginia

Job Type

Full-time

Company

PeopleShare by PROMAN

Location: Norfolk VA Department: Human Resources

Type: Full-Time/ Temporary Hourly: $18-21-Dependingn on experience. People View Recording required after meeting with recruiter.

Role Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to our Human Resources leadership team. In a fast-paced higher education environment, you will serve as a key liaison between the HR department and the college community, ensuring operational excellence and maintaining the highest level of confidentiality. This is a multifaceted role requiring a blend of technical proficiency, emotional intelligence, and a deep understanding of organizational workflows. Key Responsibilities • Executive Support: Manage complex calendars, coordinate high-level meetings, and handle sensitive correspondence for HR leadership.

• Departmental Liaison: Serve as the first point of contact for internal and external stakeholders, including faculty, staff, and legal counsel.

• Project Coordination: Assist in the implementation of HR initiatives such as annual performance reviews, open enrollment, and campus-wide training programs.

• Documentation & Compliance: Maintain precise records, draft professional communications, and ensure all HR documentation meets institutional and legal standards.

• Event Logistics: Organize and execute department-wide events, recruitment fairs, and employee recognition ceremonies.

• Data Management: Utilize HRIS systems to generate reports, track departmental metrics, and maintain data integrity.

Qualifications • Experience: 5+ years of administrative experience, preferably supporting executive-level leadership within HR or Higher Education.

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Or comp experience.

• Technical Skills: * Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).