Workplace Coordinator in Irvine, California

Location

Irvine, California

Job Type

Full-time

Company

Career Group

Workplace Experience Associate

Confidential Financial Firm

📍 Irvine, CA

💲 $20.00/hour

🕒 Monday–Friday | 8:00 AM–5:00 PM

📅 Temp-to-Hire

Position Overview

Our client, a prestigious financial firm, is seeking a Workplace Experience Associate to help create an exceptional office experience for employees, clients, and guests. This hospitality-focused role partners closely with Workplace Experience and Events teams to support daily office operations, meeting services, guest relations, and workplace amenities.

The ideal candidate is proactive, polished, service-oriented, and passionate about delivering a best-in-class workplace experience.

Key Responsibilities • Deliver exceptional customer service across all forms of communication. • Welcome guests, manage visitor registration, and provide a professional first impression. • Serve as the primary point of contact for workplace-related requests and services. • Support meetings in real time, ensuring conference rooms are properly set up with AV, catering, supplies, lighting, and temperature controls. • Maintain high standards of hospitality and concierge services. • Conduct regular office floor walks to ensure common areas remain clean, organized, and fully stocked. • Manage office supplies, inventory, and expense tracking. • Coordinate facilities requests and work orders. • Support building security processes, guest access, and access card troubleshooting. • Assist with mailroom operations, package deliveries, bike storage, loading dock inquiries, and workplace amenities. • Maintain key control logs and workplace cleanliness standards. • Build positive working relationships across departments and teams. • Provide support during emergency situations by assisting employees and guests as needed.

Qualifications • High school diploma or equivalent required. • 3+ years of experience in hospitality, workplace experience, hotel, restaurant, concierge, or client-facing environments preferred. • Strong written and verbal communication skills. • Excellent organizational, multitasking, and time-management abilities. • Proficiency in Microsoft Office Suite. • Ability to work independently and manage competing priorities. • Professional demeanor with a customer-service mindset.

Physical Requirements • Ability to lift and move up to 40 pounds regularly. • Ability to stand, walk, bend, kneel, and sit for extended periods. • Comfortable handling deliveries, packages, and operating office equipment.

Please submit your resume to apply.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group: • Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.