Pastor's Assistant / Office Coordinator

Summary The Pastor’s Executive Assistant / Office Coordinator provides administrative support to the Pastors while helping ensure the church office operates smoothly and hospitably. This role manages scheduling, communication, and ministry coordination while also developing and organizing volunteers to assist with office functions such as phones, hospitality, and general support. This position plays an important role in helping the church extend hospitality and maintain effective communication with the congregation and community. All employees and volunteers are expected to reflect Central UMC’s core values (refer to Staff Covenant & Values). Active participation in the life of Central UMC is expected. Essential Duties and Responsibilities: Pastoral Administrative Support • Manage and coordinate the pastor’s calendar including meetings, ministry events, and preparation time. • Assist with preparing documents, correspondence, and materials for meetings, worship planning, and ministry initiatives. • Coordinate scheduling between the pastor, church staff, and community partners. • Flower Ordering / Funeral Orders of Worship • Help track follow-up items from meetings and ministry conversations. • Other Duties as Assigned Volunteer Coordination • Recruit, train, and schedule volunteers to assist with: • Answering phones • Greeting guests and community members • Light office tasks • Administrative assistance during busy ministry seasons • Create a rotating volunteer schedule to help extend office hospitality beyond staff hours when possible. M-F 12:30p-4:30a • Maintain communication with volunteers and ensure they feel supported and appreciated. Supervisory Responsibilities: This position will provide direction, support, and supervision to volunteers, interns, and other staff when applicable. Education and/or Experience A bachelor’s degree is required. A degree and/or training in Christian Education or a related field is highly desirable. A minimum of four years’ experience working with a student ministry group in either a lay or paid staff capacity is necessary. Skills And Abilities Required • Strong organizational and administrative skills. • Excellent communication and interpersonal skills. • Ability to recruit, organize, and encourage volunteers. • High level of discretion and confidentiality. • Familiarity with office software (Google Workspace, Microsoft Office, or similar). • Previous church or nonprofit administrative experience preferred. Physical Demands While performing the duties of this job, the employee must be able to move freely in and out of different group settings (homes, the church facilities, hospitals, businesses). Must have excellent command of English language and grammar, both verbal and written. Must be able to manually operate and use a computer and other standard office equipment. Must be able to clearly hear and understand telephone conversations. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment The employee will work both in an office environment, as well as in public and private venues beyond the church setting. The noise levels in the work environment are usually moderate but may be considered loud at unusual times. A driver’s license is required for travel between church and applicable functions, as well as student trips. Exposure weather during mission trips, student outings, etc. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Pay: Up to $1.00 per year Work Location: In person