Merchandise Coordinator in Los Angeles, California

Location

Los Angeles, California

Job Type

Full-time

Salary

$25 – $28/hr

Company

Insight Global

Role Summary

A large entertainment client of Insight Global's is looking for a Merchandise Coordinator to join their team in Los Angeles, CA. This position plays a key role in supporting the day-to-day operations of the custom merchandise program. It combines creative and organizational skills to manage product sourcing, vendor communication, client coordination, and the design of presentation decks that highlight product concepts and branding ideas. The right candidate thrives in a fast-paced environment, can juggle multiple projects with precision, and works closely with both internal teams and external partners to bring high-quality merchandise initiatives to life.

Key Responsibilities

• Source products and vendors for custom merchandise projects, evaluating cost, quality, lead times, and fit for purpose.

• Serve as point of contact for vendor communications: request quotes, track purchase orders, follow up on production and delivery.

• Work directly with clients and internal stakeholders to gather requirements (quantities, specifications, budgets, timelines).

• Prepare presentation decks and proposals for clients and internal review, including product options, pricing comparison, timeline visuals, and vendor suggestions.

• Maintain organized records of vendor contacts, product catalogs, pricing sheets, status logs, and project timelines.

• Assist in inventory tracking and coordination (if applicable) to ensure orders are fulfilled, shipped, and received as expected.

• Support budget and cost tracking for merchandise programs: monitor spend versus budget, highlight variances, and recommend adjustments.

• Facilitate communication across teams (creative, procurement, fulfillment, client services) to ensure deadlines are met and issues are escalated appropriately.

• Continuously identify opportunities for process improvements in vendor workflows, documentation, and reporting.

Qualifications & Skills

• 3 years of experience in merchandise operations, sourcing, procurement, or vendor management.

• Strong organizational and communication skills; able to manage multiple projects, deadlines, and stakeholders effectively.

• Proficiency in Microsoft Office (Excel, PowerPoint) and Adobe Creative Suite (Illustrator, Photoshop, InDesign), and/or Canva

• Demonstrated ability to create visual presentation decks and product mock-ups that support client proposals and internal reviews.

• Solid understanding of vendor quote, PO, and shipping workflows, as well as inventory tracking and merchandise logistics.

• Analytical mindset with experience comparing quotes, tracking costs, and monitoring budgets.

• Comfortable working in a fast-paced environment with evolving priorities and able to problem-solve proactively.

• Experience with custom merchandise, branded apparel, promotional products, or preferred print/fulfillment vendors.

Compensation:

$25-28/hour