Senior Administrative Assistant in Santa Rosa, California

Location

Santa Rosa, California

Job Type

Contractor

Company

Nelson Connects

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Senior Administrative Assistant

You are a highly capable administrative professional who thrives in handling complex office support duties independently. You are detail-oriented, able to prioritize competing tasks, and comfortable using judgment to solve problems and resolve workflow deviations. You have a foundational understanding of departmental practices and procedures and are eager to support your team in a dynamic work environment.

Schedule: 7:30am – 4:30pm OR 8am – 5pm

Assignment Time: 6 months (approximately)

Location: Santa Rosa

What You Will Be Doing:

• Perform a wide variety of complex office support tasks with independence.

• Prepare, review, and edit documents, reports, memoranda, agendas, permits, legal notices, Personnel Action Forms, and other materials.

• Maintain and organize files, records, and databases using systematic filing procedures.

• Manage communication: answer and direct phone calls, provide information to the public and staff, and transcribe documents.

• Schedule and coordinate meetings, travel arrangements, classes, and interviews.

• Process mail, payment requests, fees, and other departmental forms.

• Gather, tabulate, and interpret data for statistical or financial reports.

• Order and maintain office supplies and equipment.

• May provide functional supervision or guidance to Administrative Assistant staff and review their work.

• Perform additional duties as assigned, such as updating city codes, maintaining petty cash, preparing ID badges, and placing newspaper advertisements.

What You Bring:

• Proven experience in administrative support, ideally with exposure to complex office functions.

• Strong organizational skills with the ability to manage multiple tasks independently.

• Proficiency with office software, including word processing, spreadsheets, and databases.

• Excellent written and verbal communication skills.

• Ability to analyze, interpret, and apply departmental policies and procedures.

• Attention to detail and accuracy in document preparation, data entry, and recordkeeping.

• Professionalism in handling sensitive and confidential information.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about our workplace culture and the position, please apply

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