Administrative Assistant Job at Addison Group in Philadelphia in Philadelphia, Pennsylvania

Location

Philadelphia, Pennsylvania

Job Type

Full-time

Company

Addison Group

JOB DESCRIPTION Job Description Role: Administrative Assistant (Temp-to-Perm Opportunity) Location: On-Site | Greater Philadelphia Area Pay: $20/hr (based on experience) | Potential for full-time conversion Benefits: This role is eligible for medical, dental, vision and 401k. About the Opportunity We are partnering with a mission-driven organization seeking a highly organized Administrative Assistant to support senior leadership and day-to-day operations. This is an immediate need with strong potential to transition into a permanent role. This position plays a critical role in keeping operations running smoothly supporting executives, coordinating logistics, and ensuring administrative processes are executed efficiently. Key Responsibilities • Manage and maintain executive calendars, scheduling meetings and prioritizing appointments • Coordinate meetings: prepare agendas, track attendance, and document key notes/action items • Assist with front desk coverage and serve as a professional point of contact for visitors • Process expense vouchers, invoices, and billing documentation with accuracy and timeliness • Order and manage inventory for program supplies, events, and operational needs • Support internal teams with program coordination and administrative tasks • Maintain organized electronic filing systems and documentation • Assist with meeting logistics (room setup, virtual meeting coordination, materials prep) • Provide support for special projects and leadership initiatives • Respond to general inquiries, including volunteer coordination and communication Qualifications • 2–5+ years of administrative, program, or executive support experience • Experience with scheduling, invoicing/expenses, and front desk support • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management tools • Strong organizational skills with the ability to manage multiple priorities • Excellent communication skills and a proactive, “take charge” mindset Preferred: • Experience in healthcare, nonprofit, or community-based organizations • Familiarity with EHR systems or similar platforms Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.