Construction Project Coordinator ($29-$37/hour ) in Indianapolis, Indiana

Location

Indianapolis, Indiana

Job Type

Contractor

Salary

$60,300 – $77,000/yr

Company

AppleOne

Job Title: Construction Project Coordinator

Position Overview: We are seeking a detail-oriented Construction Project Coordinator to support project managers and field teams throughout the lifecycle of construction projects. This role is responsible for coordinating documentation, subcontract processes, contract administration, and project tracking to ensure projects are completed on time, within budget, and to client expectations.

Key Responsibilities:

Support project activities including RFIs, RFPs, submittals, subcontract processing, and documentation management Assist with project setup, cost tracking, scheduling updates, and system entries Maintain accurate project files, including contracts, communications, and proposals Coordinate subcontractor processes, including preparing subcontracts, collecting compliance documents (COIs, waivers, bonding), and processing invoices Track and resolve subcontractor billing issues in coordination with accounting Support contract administration, including new contracts and modifications to existing service, maintenance, retrofit, or PSA agreements Manage Labor & Material tickets and service order documentation Prepare and compile submittal packages (e.g., drawings, schedules, bills of materials) for internal teams and clients Assist with procurement by entering and tracking material orders through purchasing systems Support project closeout by organizing as-builts, final invoicing, warranty documentation, and project manuals Assist with safety coordination, including tracking toolbox talks, reporting, and ensuring proper equipment compliance Provide general administrative support and perform additional duties as needed

Required Qualifications:

Experience supporting construction or building maintenance project teams Strong organizational skills with high attention to detail and accuracy Ability to manage multiple priorities in a fast-paced environment Proficiency in Microsoft Office (Word, Excel, Outlook) Strong communication and interpersonal skills

Preferred Qualifications:

Experience with government contracting Familiarity with construction documentation (RFIs, RFPs, submittals, change orders) Experience with Microsoft Project or similar tools Advanced Excel and PowerPoint skills Knowledge of project accounting or cost tracking principles

Education:

High School Diploma or equivalent required Associate’s or Bachelor’s degree in Construction Management, Business, or related field preferred

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.