Administrative Assistant-Medical Office in Miami, Florida

Location

Miami, Florida

Job Type

Internship

Company

Career Group

A leading global financial institution is seeking a polished and highly organized Administrative Assistant to support senior advisors within their Private Wealth Management division in Miami. The right candidate will be deeply detail-oriented, thrive under pressure, and take pride in delivering executive-level administrative excellence. Handle a high volume of phone and email communications with senior executives and high-net-worth clients, maintaining a professional and responsive demeanor at all times Arrange extensive domestic and international travel, including visa applications; Draft, proofread, and distribute correspondence, agendas, reports, and presentations as needed Support new hire onboarding in partnership with the Business Unit Manager Provide general office support including filing, shipping, supplies management, and facilities coordination Organize and ship materials to clients; Assist with ad hoc projects and event planning as requested Maintain working knowledge of firm policies and manage routine matters independently Fluency in Spanish is required ~5+ years of experience providing administrative support to senior executives, ideally within financial services, private sector, or government ~ Demonstrated ability to handle confidential and sensitive information with absolute discretion ~ Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook ~ Familiarity with expense management platforms such as SAP Concur ~ Contract Details: This is a 12-month contract position with the potential for extension or permanent conversion based on performance and business needs.

Candidates must be available to work on-site at the Miami office. xrczosw We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.