Accounting Administrative Assistant in Washington, District of Columbia

Location

Washington, District of Columbia

Job Type

Full-time

Company

Palmer Legal Staffing

A Washington DC based commercial real estate company is seeking an experienced Accounting Administrative Assistant to join our team. The ideal candidate will have at least 3 years of experience working in a professional services environment in a project supporting role. Proficiency with Microsoft Excel, Microsoft Project, Power Point required.

Status: In-office

Salary: $65,000.00-$90,000.00 DOE

**LOCAL CANDIDATES ONLY**

Duties and Responsibilities:

Invoicing / Accounts Receivable

• Prepare monthly client invoices based on information provided by project billing system

• Include client reimbursable expenses and related backup documentation

• Communicate with project management staff for distribution, approval and submission of client billing.

• Collection and application of client payments

• Monitoring of accounts receivable aging and follow-up on any delinquency

Accounts Payable

• Review and posting of company accounts payable

• Supporting documentation and approvals

• Monthly check runs

• Company credit card accounting and payment

• Company vendor payments

• Office vendor payments

• Payroll Processing

Project and Company Budgets

• Data entry of project invoices in project budgets

• Assist with cash flow of project budgets

• Maintain the company budget

• Data entry of company revenue and expenses

• Assist with annual company budget projections

Employee Expense Reimbursement

• Reimbursement of employee expenses

• Electronic tracking of expense backup for client reimbursement through invoicing process

Audit Support

• Assist our third-party CPA in preparation and support of annual financial audit, tax filings

• Reconciliation of accounts

Administrative Duties

• Maintain office supplies

• Landlord liaison

• Assistance with contracts

• Assistance with proposals

• Marketing materials support

• Office vendor coordination

• Assist with AV coordination for meetings

• Assist with meeting set ups and greeting clients and consultants.

• Project Manager Support

• Certificate of Insurance maintenance

• Courier, FEDEX

Job Requirements:

• 3+ years of experience in professional services corporate accounting

• Bachelor’s degree

• Proficiency with QuickBooks Online and Excel

• Strong organizational and task management skills

• High attention to detail

• Excellent communication skills

• Ability to manage multiple tasks and meet scheduled deadlines

• Exceptional attention to culture, teamwork and an attitude of exceptional customer service

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Pay: $65,000.00 - $90,000.00 per year

Education:

• Bachelor's (Required)

Work Location: In person