HR & Payroll Department Administrative Specialist
Full-Time (37 Hours) | In-Person | Amarillo, TX
We’re hiring an Administrative Specialist to support our HR & Payroll operations; a role for someone who takes ownership, pays attention to the details, and understands that accuracy and follow-through matter. This role is hands-on and process focused, supporting timekeeping, employee documentation, payroll requests, and day-to-day administrative workflows.
Our team works in a fast, structured environment where people communicate clearly, help each other, and take pride in doing things right. We value reliability, accountability, and a positive attitude. If you’re someone who stays organized, meets deadlines, and doesn’t need constant direction, you’ll do well here.
This role offers a clear pathway to grow into a Tier II position as you build knowledge, consistency, and confidence.
What This Role Really Is
You’ll manage a steady workflow of tasks, monitor hourly and daily deadlines, and keep processes moving. You’ll spend your day balancing inbox monitoring, timecard review, employee paperwork, compliance tasks, and responding to requests, while keeping systems accurate and organized. Your work supports payroll accuracy, compliance, and employee support...meaning details are critical, and timelines are real.
We’re looking for someone who stays calm, communicates clearly, and takes initiative when something needs attention.
Core Responsibilities
Payroll Operations
• Monitor payroll email and process requests promptly
• Upload and organize timecards and supporting documents
• Resolve missing timecards and discrepancies
• Assist with paystub, direct deposit, and employee update requests
Timekeeping
• Review timecards, paycodes, and notes for accuracy
• Understand time calculations and reporting requirements
• Submit and track timesheets across processes
Documentation & Compliance
• Review employee paperwork for completeness and accuracy
• Verify IDs and complete I-9 reviews
• Maintain consistent, accurate employee records
• Follow up on missing documentation
HR & Requests Support
• Assist with background checks, drug testing documentation, and E-Verify
• Support garnishments, unemployment items, and compliance tracking
Verification & Reporting
• Complete employment verifications accurately and timely
• Maintain documentation and reporting workflows
Employee Support
• Answer phones and assist employees professionally
• Gather information, document interactions, and route issues appropriately
Expectations — How We Work
• Work moves quickly, especially near payroll deadlines
• You’ll juggle multiple priorities throughout the day
• Accuracy is more important than speed; but both matter
• Some tasks require same-day turnaround
• You’ll need to stay organized and proactive
• We communicate directly and respectfully
• We take responsibility for our work
• We meet deadlines and follow through
• We stay solutions-focused
• We support each other without micromanaging
This is a team that values consistency over chaos.
What We’re Looking For
• High school diploma or GED required
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities while maintaining accuracy
• Strong written and verbal communication skills
• Comfort handling confidential information
• Self-starter mindset with strong follow-through
• Positive, steady approach to problem-solving
Schedule
Full-Time — 37 hours per week
Monday–Friday daytime schedule
No weekends
Benefits
• Medical, Dental & Vision Insurance
• 401(k) with company match
• Paid Time Off
• On-site private gym access
• Private trainer sessions 3x per week
• Stable schedule and supportive team
Why Join This Team?
We believe in building a workplace where people are supported, trusted, and given room to grow. You’ll be part of a team that values clear communication, accountability, clarity, and steady growth while doing meaningful work that keeps our operations running smoothly.
Pay: $14.50 - $16.00 per hour
Benefits:
• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance
Work Location: In person