Job Title: Accounts Payable Specialist
Job Description
The Accounts Payable Specialist manages a high volume of invoices, expense reports, and payments for multiple locations while maintaining accurate financial records and strong vendor relationships. This role requires careful attention to detail, strong customer service skills, and the ability to work efficiently within established processes in a collaborative, family-oriented office environment.
Responsibilities
• Review, prepare, and input expense invoices from utility bills, professional services, and credit card statements for multiple locations, including Portland, Tri-Cities, Spokane, Seattle, and Anchorage.
• Understand and apply the company’s General Ledger accounts and structure when coding and processing invoices.
• Review, prepare, and perform purchase order matching for a high volume of invoices from the company’s largest vendor.
• Serve as the primary administrator and bank contact for approximately 80 company credit cards, ensuring accurate and timely processing.
• Process monthly employee expense reports, review them for accuracy, request clarification when needed, and complete payments and reimbursements.
• Process a wide variety of payments, including 401(k) fees, legal invoices, CPA firm invoices, ownership membership fees, building and fleet maintenance and repair, insurance bills, and company phone bills.
• Research and resolve discrepancies or questions related to expenses and maintain positive working relationships with vendors and other external partners.
• Update and maintain multiple spreadsheets throughout the month to track expenses, payments, and other financial data.
• Perform general office duties, including monitoring inventory and ordering office and housekeeping supplies as needed.
• Communicate professionally by phone and email with internal teams and external vendors to address questions, clarify information, and support smooth accounts payable operations.
• Follow established processes and procedures consistently while identifying and communicating issues or opportunities for improvement.
• Trace transactions through business software to verify accuracy and resolve issues, ensuring a high degree of accuracy in all financial records.
Essential Skills
• Minimum 1 year of experience in accounts payable.
• Experience with ERP software for accounts payable or related financial processes.
• Basic knowledge of general ledger structures and reconciliations.
• Proficiency in coding invoices accurately to the correct accounts.
• Strong customer service skills and professional phone etiquette.
• Proficiency with Microsoft Office, including Excel and Outlook, with strong data entry skills in Excel.
• Ability to perform 10-key by touch with a high degree of accuracy.
• Strong business math skills to support accurate financial calculations.
• Excellent written and verbal communication skills, including comfort and confidence over the phone.
• High attention to detail, strong organizational skills, and a high degree of accuracy in all work.
• Ability to multitask effectively, manage priorities, and meet deadlines in a busy environment.
• Ability to trace transactions through business software to verify and reconcile data.
• Professional demeanor, discretion, and ability to maintain confidentiality.
Additional Skills & Qualifications
• Ambitious mindset with a strong drive to be productive and contribute to team success.
• Great attitude, adaptability, and accountability in day-to-day work.
• Desire to see the big picture and understand how various financial processes fit together.
• Authentic communication style with a sense of humor and a collaborative approach.
• Problem-solving ability and independent thinking skills while respecting and following established processes.
• Comfort working with various software systems, including but not limited to Excel, Outlook, and an ERP system.
• Strong interpersonal skills to build and maintain positive relationships with vendors and colleagues.
• Ability to maintain composure and professionalism when handling questions, discrepancies, or issues related to payments and invoices.
Work Environment
This role is 100% in-office near the Lloyd Center, with a regular schedule of Monday through Friday from 7:00 a.m. to 4:00 p.m. The organization operates as a petroleum dispensing equipment distributor specializing in service, sales, and specialty construction work. The office has a blue-collar, hands-on environment where teamwork and reliability are highly valued. The team embraces a very family-oriented culture, with potlucks, cookouts, and frequent company outings that encourage connection and camaraderie among employees. The company emphasizes appreciation, loyalty, and employee well-being, offering bonuses, raises, and regular team events as part of its culture. Dress expectations align with a professional yet practical blue-collar office setting.
Job Type & Location
This is a Contract to Hire position based out of Portland, OR.
Pay and Benefits
The pay range for this position is $22.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Portland,OR.
Application Deadline
This position is anticipated to close on Jun 19, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.